J R McKenzie Trust Privacy Policy

J R McKenzie Trust is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, apply for grants, or engage with us relationally.

We reserve the right to change this Privacy Policy at any time, without notice, by posting an updated version of the Privacy Policy on our website.

If you have any questions or concerns about this Privacy Policy or our data practices, please email us via the form on the Contact Us page.

GENERAL PROVISIONS

These provisions apply to all aspects of our Privacy Policy.

Data security

In accordance with the Privacy Act 2020, we take all reasonable steps to ensure that any personal information we collect, hold, use or disclose is secure, accurate and up to date and is protected by security safeguards against loss, theft, unauthorised access, use, modification or disclosure, or other misuse.

How we use your information

Besides our staff, advisers and trustees, we may share information with third parties in order to take actions for banking, financial, legal or auditing purposes and for reporting on our charitable activities. We will not share or disclose your personal information except in accordance with this Policy or permitted by law under the Privacy Act 2020.

Your rights

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it’s wrong. If you have any questions, would like to ask for a copy of your information, or to have it corrected, please email us via the form on the Contact Us page.

WEBSITE

This section relates to personal information we collect via our website.

What personal information do we collect?

We may collect and store the following personal information when you choose to provide it to us via our website:

  • Name

  • Email address

  • Your organisation

  • Any other information you voluntarily provide through forms, subscriptions, or communications.

We also collect anonymised and aggregated information about how people use and interact with our websites. Individuals cannot be identified from this information.

How we use your information

We use your personal information to:

  • Respond to inquiries or requests.

  • Send you our quarterly e-newsletter, if you opt in.

We will not use your personal information for any purpose other than those stated above without your consent.

Who do we share your information with?

Besides our staff and contractors, we may share this information with our third-party software providers in order to maintain an up-to-date database of contact details. These third parties do not use your information. They simply store it on our behalf, in order to enable us to send you the information referred to above.

Cookies and tracking

Our website uses cookies to enhance your experience. Cookies are used to store information about your interaction with our website. You can choose to disable cookies through your browser settings.

External links

Our website contains links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

GRANTS

This section relates to personal information we collect in relation to our grant-making.

What personal information do we collect?

We collect personal information from you when you make an application for funding, work with us on any joint projects, or otherwise actively provide us with your personal information.

As part of the application process, we may collect:

  • Your title and name

  • Your contact information, which may include your email address, physical address and/or phone number

  • The name and location of the organisation you work for

  • Information about you provided by your referees

  • Any other information you voluntarily provide to us

Who do we share your information with?

  • The Department of Internal Affairs Charities Services and any other parties in order to meet our legal obligations under the Charities Act 2005

  • Other persons or entities that we are working with to co-fund any organisation or project

  • The referees you provide to us

  • Our trusted external advisors

  • Our service providers

  • Fund holders (if applicable)

OTHER

Meetings/Hui

To facilitate any events we may run such as hui, conferences, video meetings, or other gatherings, we may collect:

  • Your name

  • Your organisation

  • Your contact details

Reimbursements

If we need to reimburse you for costs you incur on our behalf, we may collect the following banking information:

  • Your bank name

  • Your bank account name

  • Your bank account number

Articles and stories

J R McKenzie Trust regularly produces stories about organisations we have funded, which we use in our e-newsletter, and on our website. If your organisation is featured in an article or story, we may interview you, and collect and use any data or information you voluntarily provide to us. This data will be used only for the purpose of producing and publishing an article or story.

J R McKenzie Trust will not publish any article or story about your organisation without your organisation's consent.

Updated 15 July 2026